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Agenda for Halwill Parish Council's May 2021 AGM and ordinary meeting

AGENDA
Procedural Items
2021/AGM/1 Election of Chair
In accordance with the Local Government Act 1972 ss 15 (2) and 34 (2) to elect a Chair of 
the Parish Council for the municipal year 2021/2022
2021/AGM/2 Declaration of acceptance of office
To receive the Councillor's signed declaration of acceptance of office
2021/AGM/3 Apologies for Absence and to consider the reasons given
Council to receive apologies for absence and, if appropriate, to resolve to approve 
the reasons given. LGA 1972 s85(1)
2021/AGM/4 Election of Vice-Chair
In accordance with the Local Government Act 1972 ss 15 (6) and 34 (6) to elect a 
Vice-Chair of the Parish Council for the municipal year 2021/2022
2021/AGM/5 Declarations of Interest and Dispensations to Participate
1. To receive declarations of interest in respect of matters contained in this 
agenda, in accordance with the provisions of the Localism Act 2011 in 
respect of members
2. To receive any dispensation requests received by the Parish Clerk and not 
previously considered
2021/AGM/6 Minutes of April 2021 Parish Council Meeting
To approve for accuracy and adopt the minutes of the Meeting of the Parish Council
held on 8th April 2021
2021/AGM/7 Governance Documents
1. Standing Orders 
2. Financial Regulations
3. Code of conduct
2021/AGM /8 Parish Council Structure
To agree the structure for the municipal year 2021/2022
1. P3 - to appoint a P3 coordinator
2. Any new committees to be formed - terms of reference and membership 
(see Item 5. Consider a committee to deal with the Vehicle Activated Sign)
3. To appoint a Parish Hall committee representative
4. Co-option of new councillor
2021/AGM/9 Financials
1. Financial report
2. To agree bank signatories for 2021/2022
3. Audit statements
a. To approve the Annual Governance Statement for 2020/2021 in 
accordance with The Accounts and Audit Regulations 2015
b. To approve the Annual Accounting Statements for 2020/2021
c. To approve exemption from audit
4. To approve the following payment:- Parish Clerk pay - £379.16
HALWILL PARISH COUNCILDeferment of business for Public Question Time. Time allowed at the discretion of the chair. The
public are invited to give their views and ask questions about items on this agenda. They may also
raise issues for future consideration which may be made agenda items for a future meeting, at the
discretion of the Chair. Answers may be given in writing.
Business Items
2021/May/1 Clerk's & Councillors' announcements 
2021/May/2 Action List - Matters arising
2021/May/3 Work at the end of the car park
2021/May/4 Grass cutting and parish warden contract.
2021/May/5 Speed display sign for the parish. Do we want one (or more)? Location?
Funding. 
2021/May/6 Planning
• To consider the Proposal from Black Torrington Parish Council for a standard 
response to planning applications
• Torridge District Council, the determining authority, has asked for comments on the 
following applications:
Reference: 1/0423/2021/FUL
Proposal: Retrospective extensions and replacement garage
Location: Woodhayes, Halwill Junction, Beaworthy, Devon
Deadline for comment: 15th May 2021
Reference: 1/0290/2021/OUTM
Proposal: Outline application for up to 41no. dwellings with all matters 
reserved except access
Location: Land At Holly Lane Farm, Halwill Junction, Devon, 
Deadline for comment: 15th May 2021
2021/May/7 Correspondence
Reopening of public toilets
Car boot for Halwill Community Market
Airwaves talk
Memorial bench for Marjory Wannacott.
Request for help with maintenance at the churchyard
Grass cutting opposite the Junction Inn
2021/May/8 Matters to be raised for information only
2021/May/9 To confirm the date of the next meeting

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